Join Us

Join Us

Office Clerk

Office Clerk

H. T. Harvey & Associates has an immediate opening in our South Bay office for a full time office clerk to support senior management and the operations of our ecological consulting firm.

Who we are
H. T. Harvey & Associates is an ecological consulting firm based near San Jose, California, with six offices in California and Hawaii. Our core areas of expertise are restoration ecology, landscape architecture, plant ecology, wildlife ecology, fish and aquatic ecology, and ecological research. Our work is on projects that involve wildlife habitat; threatened and endangered plant, animal, and fish species; habitat restoration and native landscape design; habitat conservation plans; renewable energy facilities; and more. We cultivate excellence in our staff and our work in pursuit of our mission to create ecologically sound solutions to our clients’ complex natural resource challenges.

The position
We are looking for an organized and detail-oriented office clerk to join our operations team in our Los Gatos office to support the work of our scientists, landscape architects and designers, and other senior managers. The Los Gatos office has more than 40 staff working on a variety of ecological projects, and the clerk helps provide the operational support services needed for our staff and projects. 
Examples of duties include, but are not limited to:

  • Document management, mailings, report production, and maintenance of project files
  • Ordering and organizing office, kitchen, and field supplies and associated processes
  • Conference room scheduling, set up, and breakdown
  • General upkeep of small fleet of company vehicles
  • Assistance with company gatherings and events

Desired skills and competencies

  • Strong desktop computer skills
  • Adept with Microsoft Word and MS Outlook
  • Exceptionally organized and strong attention to detail
  • Adaptable and flexible
  • Able to multitask and switch gears quickly amongst multiple tasks
  • Proactive communicator with a positive approach to work
  • Comfortable driving different sizes of vehicles, including SUVs and pickup trucks


  • Ability to handle regular lifting of up to 50 lbs. and repetitive work
  • Valid, state-issued driver’s license and clean driving record 
  • High school diploma. (Bachelor’s degree preferred)

Additional desired experience and interests

  • Microsoft PowerPoint and Excel, graphics programs, and/or contact management programs
  • Conference call programs and technology, including video
  • An interest in and awareness of the natural world and/or science

Other position information 
This is a full time hourly position with medical, dental, and life insurance as well as a 401(k) with a generous employer match. While this is a junior-level position, opportunities for growth are possible as new staff learn our processes and about our team. 

H. T. Harvey & Associates is an Equal Opportunity Employer. Women and minorities, disabled and Veterans are strongly encouraged to apply. 

Submit your application materials here